To receive an order, open the Purchasing section in the tree view and click on Purchase Orders. On opening, the view is always set to Unsent Purchase Orders. Click the icon in the toolbar for Sent/Ordered PO's to see all orders pending receival.

Before going over the different ways to receive an order, let's first define each of the fields in the Purchase Order Details window. (Green fields indicate that they are editable. Also, fields are listed in the default PO view, which may differ from the order you have customized.)

If you are already familiar with this information click the link to go directly to Receiving the PO.

Info: The information column shows Products In a Promotion, Future Promotions, Serialized products, whether it is ordered by Case or Each, and if it is a Special Order item. These symbols can be cooresponded by bringing up the PO Legend, a link available in the bottom work bar.

Supplier Code: This code represents the number your supplier uses to identify each product. This field is editable - changing or setting this number will save to your inventory upon saving the order.

Product Code: This code represents the number associated with the products barcode/UPC. A UPC code is made up of 12 digits, the first and last are check digits, the second thru fifth are the manufacturer's code, and the last five may follow the supplier number or be randomly assigned.

Inventory Brand: The brand is an optional field used to help identify products. This is a drop down field that will update your inventory upon selecting or changing the brand on the order.

Inventory Description: This is the description in your inventory file. It is an editable field that will update your inventory upon changing and saving the PO.

Inv. Cost and Current QOH: These values were assigned to the product when they were added to the order and are stored as a reference.

Ordered PO Cost: This is the cost that was set on the order when it was created. It may be the same as the Inv. Cost field or may be different if it was changed on the order prior to sending.

Received PO Cost: This is the cost your supplier is currently charging for each product. This is an editable field and should be updated to represent the cost in the current order prior to receiving.

Discount Pct.%, Discount Dollar and Cost after Discount: The two discount fields are used to set either a percent or dollar off the product cost, which will display as the Cost after Discount. When you are set to receive the order, there is an option to use either the Cost Before Discount or the Discounted Cost. The difference being that the PO will represent both costs and the product in inventory can either be discounted or not.

Ordered Qty: This is the number of product that were ordered on the PO when sent.