Receiving the Purchase Order:

Once you have checked the costs and receive quantities and processed any supplier or handheld files, save the order and then click the Receive PO (Update Inventory) icon in the toolbar. A window with several PO Receive Options will pop up to fill in order numbers and freight, and determine how any cost changes are going to affect the retail.

Supplier Order & Invoice Numbers: Each supplier differs in whether they have one number to represent your order or two. Use the Order # field to set both, or set the order # field first, then set the Invoice # if it is different. This is a required field that must be set to do the final receive.

Supplier Invoice Total: This automatically fills in from the total on the order. If it does not match, the field is editable and can be changed to represent the difference.

Freight and Distribution: The freight on the invoice can be added as a bottom line to the order, or it can be dstributed among the products into the cost of each product.

Cost to Use for Inventory: If you utilized the Discount %/$ field on the order you can either use the discounted cost or the cost before discount as what you want represented on your product in inventory. An example of not using the discounted cost would be if free product were received that you want to account for in your order to get the correct PO total, but you would not want your inventory cost to be updated to zero.

Inventory Price Change Options: There are three upper level options here to consider, whether to Apply Cost Changes upon receiving the order, to schedule them out to the Price Change Batch, or Not to Process Any Cost Changes to your inventory. If you select to process the cost changes to inventory on receiving there are three options to choose from in how you would like to impact the retail price.

Update the Margin & Markup - this will update the cost but keep the current retail price

Calc a New Retail Price - if this option is selected, a window will pop up after clicking the OK button to receive, allowing you to see the products cost, current retail and margins, and the new suggested retail (based on the products department margin), which can be changed in this window prior to changing the retail prices in inventory.

Replace Inventory Retail with the Catalog Suggested Retail - this should only be used if you have current catalog data with accurate retail pricing. Check the option to review the catalog prices prior to saving them to inventory.

Supplier Re-Assignment Actions: If products were brought onto the order using Cross Supplier Ordering, you can select to keep those products assigned to the original supplier or change them to the current supplier you are receiving the order for.

Once these fields have been set, click the check box at the bottom of the window to verify that the order is ready for inventory update. Click the OK button and the order will be processed, inventory will be updated, shelf or product tags will be ordered to the Product Price Tags, and the PO will be moved from orders pending check-in to Completed/Historical PO's.