Products Per Pack: This number is generally set by the supplier and is the only way to purchase from that supplier. This field is editable and will update the inventory quantity and each cost upon receiving the order.

Receive Qty: This is the number of products that have been received on this order. This field is editable and should be changed to represent the correct number prior to receiving.

Total Each Qty Recvd: This value is the total number of products received, multiplying case quantities to the number received to show the full value.

Reason Off and Off Count: If the Receive Quantity is set to a number different than the Ordered Qty, then the Reason Off will set to Not Shipped (Pet Industry default) or BackOrdered. This field has a drop down list of reasons that may be used to identify why the product was not received. These reasons - Damaged, Spoiled, Wrong Item, Expired, Poor Quality, Incomplete Product, and Missing Parts, all work with the Return Merchandise feature to aid in returning these unsaleable products.

Extended Cost: This is the cost, either Pack or Each cost, multiplied by the number of products received.

Product Size and Attribute: The Size and Attribute are optional fields used to further identify a product. These are editable fields that when changed or set will update the inventory record and the size and attribute drop down lists upon saving the order.

No Barcode: Check this box to set the product as an item that does not have its own barcode. This will update the setting in the inventory and order barcodes for the quantity received.

Prior to receiving, there are three different methods that can be used to make adjustments to the cost and receive quantity, in which one or more of these methods can be used.

PO Adjustment Methods :

1. Manual Adjustments - For orders that you are using an invoice or packing slip to receive against, the only method to make corrections to that order is by physically changing the values on the EncomPos purchase order waiting to be checked in.

In the PO Details window there are several fields that are editable (see the above field descriptions). The primary fields to be concerned with in receiving a purchase order are the Received Qty and the Received PO Cost. This data updates the inventory quantity onhand and inventory cost upon receiving the order. Each cost and quantity received must be evaluated and saved to the order prior to receiving the order.

2. Process PO Receive Invoice File - There are two current files able to be imported into the PO to adjust receive quantities and cost, Tree of Life (offering 2 formats) and Order Dog (which maintains several suppliers to create order files to process against). UNFI will be another supplier that will soon be available.